Alternate Release Procedures (ARP) - DFARS 246.471 provides for an alternate release procedure to be used in lieu of a representative of the DCMA contract administration office, signing or stamping the shipping papers that accompany government Source-inspected supplies, to release them for shipment. Discoverer Viewer is easy to use and allows you to interact directly with data using familiar terminology and a web browser. Header Tab 13. Click this button to submit the document to the WAWF database. Contains the Total Dollar Amount of the document. Final invoice must have a “Z” as the WAWF will not allow duplicate shipment numbers to be created against a contract or delivery order.] The current myInvoice system is going away but will remain active and run parallel with the new myInvoice for WAWF until the end of February 2015. Click this button to save a copy of the data you have added to the document so far. You will need to enter your CAGE code, WAWF User ID, Contract Number, Delivery Number, Shipment Number and Estimated Delivery Date. WAWF’s predecessor allowed contractors to create Electronic Data Interchange (ANSI X12 EDI 856) transactions and send them to the DoD via a dial-up Bulletin Board System (BBS). Amounts; Preview CI; Preview RR. Crude by today’s standards, it worked well, allowing a small number of large contractors to successfully submitt DD250s right into MOCAS, speeding the process along while reducing the penalties paid by the Government for … 3. The Commercial or Government bill of lading type. 050: Added “If the Shipment Number is blank on the Invoice 2n1, the Invoice Number will be used as the Shipment Number (except for MOCAS and EBS which requires a Shipment Number be included). … If this is a FMS Receiving Report, FMS Case Identifier is mandatory entry. Lastly enter the description. Phone Numbers DoDAAC Customer Service EDM Fax Numbers Payment Information. GENERAL 1. (For example, the document must still be signed in WAWF by the government Acceptor. It will send an email to all of the DoDAACs listed. Click the Pay DoDAAC >> Link to return to page for entering the Pay DoDAAC. Default is blank, user may select E when the date is estimated. The major components that make up the UII number are usually a cage code, a part number, and a serial number. Enter the date the shipment is released to the carrier or the date the services are completed. Note: that the Create/Update Date fields de-fault to the last 30 days. After February 2015, access will only be available through WAWF. The standard subject line for all user-generated e-mail is Contract Number/Delivery Order Number/CAGE Code/CAGE Extension/Type of Document (RR, CI, etc)/Shipment Number/Invoice Number. “Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. This may be an estimated date. Make Advance Ship Notices (ASN) easier DoD requires RFID numbers be input at WAWF DFARS 252.211-7006 requires the RFID numbers of every case and pallet bearing RFID to be appended to your Receiving Report at WAWF. You need to change Click the Routing >> Link to return to page for entering Routing Information. Contractor Bankruptcy. Select an S for Origin or D for Destination as specified in the contract. Acceptance by a government representative must still occur. 3 4 5 NOTE: The shipment number is not found on the contract. Enter the Secondary Transportation Tracking Types. Click the “Submit” button. Defaults to Supplies. WIDE AREA WORKFLOW REJECTED INVOICES: WAWF in an application module within the Procurement Integrated Enterprise Environment (opens in new window). The FMS Case Identifier is comprised of three Security Cooperation (SC) data elements: SC Customer Code, SC Implementing Agency Code, and SC Case Designator. Effective Monday, November 3, 2014, WAWF is now iRAPT. Enter Shipment Date. Vendor Invoice: The prime contractor shall control deliveries and on the final shipment of the contract shall end the shipment number with a Z. 2. Transportation Pay. Note: Maintenance menu options will vary depending on user’s authorization level. Secondary Transportation Tracking Description. This alternative procedure permits the Contractor to assume the responsibility for releasing the supplies for shipment and releases DoD manpower to perform technical functions by eliminating routine signing or stamping, of the papers accompanying each shipment. The system will provide a Vendor's Invoice Number to represent a number used by the organization creating a request for payment to track their payment request by some means other than the WAWF unique number. T���L�1�#���VB*�Ԙ(���ʼ" �@,���,��La8�"�_L�'��\g1��@��6�'3W:���ņ:��,�����1���o�-��C�������W��n����A������|�/�2=���#+g�o �g\� Cash Management. Default is N. Select Y if Final Invoice. Click … Click the Contract >> Link to return to page for entering Contract Information. You can verify the DoDAAC information here. ), When Alternative Release Procedures apply. Default is S. Other selections are D and O. hޜ��N1�_�����H�&e��EH\�4I�"o��g|#v�����c1�>D���R(CtK} Sponsor: Business Transformation Agency (BTA) b. Originators: (1) Ms Ellen Hilert, Defense Logistics Management Standards Office (DLMSO), Chair, Supply Process Review Committee, 703-767-0676, DSN 427-0676, or ellen.hilert@dla.mil Acceptance may take place before delivery, a Shipment Number is 7 digits Standard Naming Convention 3 Alpha followed by 4 Numeric Do Not Use “O” or “I” Each Shipment Number Unique and Sequential ie: DAG0001, DAG0002, DAG0003 Final Shipment on Contract Must Have “Z” Shipment Number ie: DAG0005Z Separate RRs Required if The main POC for your VSM account is the only one allowed to make changes to your profile. It is a vendor generated number for tracking purposes. The commercial or Government bill of lading number. Small Business Symposium. DTR0001). Flow of Creating a WAWF Document. Proceed to the Address tab . (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. WAWF Helpdesk 1-866-618-5988 First Line of Communication is Your DCMA ACO WAWF POCs: Shared Contractors: DCMA Admin Office (Block 7 of Contract) Select Y/N from Final Shipment drop-down. The saved document is a Draft and will not move forward in the WAWF workflow until it is submitted using the "Submit" button. The Header Tab is the first tab used on a WAWF document. Select the O if the FOB point cited in the contract is other than origin or destination. 4. A Link will be available to search for and view WAWF Receipt Documents created with the Contractor Receivers assigned Cage Code. This may be used in certain instances in place of Source inspection (whether the contract calls for acceptance at Source or Destination), if the contract contains FAR 52.246-15, and the DCMA CMO has authorized use of CoC. You may save in most cases with errors in the document. Item Number (CLIN Number from contract) Stock Number (NSN) (j) In the "Description" field of the WAWF document, the MILSTRIP requisition document number and the ammunition LOT and serial number (if applicable) must be annotated for the quantities shipped related to this particular invoice. Contains a list of valid WAWF Currency Codes. Placing of the appropriate CoC indicator in WAWF by the Contractor renders unnecessary, the issuance of a signed CoC, and no such certificate has to be provided either to the QAR or enclosed with the shipment. If the shipment number is defaulted to the invoice number, then the final shipment (A) The prime contractor shall control and assign the shipment number prefix. (Complete User Agreement if nec-essary, see page 1 step 1) 2. REF pos. � 1�UOę,�t>c��?�5����Bm"f�� ORIGINATING SERVICE/AGENCY AND POC INFORMATION: a. The field is a minimum of 1 and a maximum of 22 capitalized alphanumeric characters. Log into WAWF and click on the Vendor menu. WAWF Instructions (https://wawf.eb.mil) Problems??? Click the link at left to view more help information on the values. • Fedex Pickup Request – Enter shipment control number and retrieve shipment information . About Transportation Pay . Field: … The TCN is a 17-character data element assigned to control and manage every shipment unit throughout the transportation pipeline and for payment processing. Enter the Secondary Transportation Tracking Description. This interpretation was provided by the April 1, 2002, Director, Defense Procurement Memorandum, Subject: Deployment of Wide Area Workflow - Receipt and Acceptance (WAWF). Enter the Secondary Transportation Tracking Numbers. Fast Pay and Customer Direct Shipments WAWF Workaround for Acceptance Quality Notifications and Payments Top 10 Quality Notification Issues. The prime contractor shall control deliveries and on the final shipment of the contract shall end the shipment number with a Z. Appears in WAWF as Control Number Appears in One Pay as PIIN/SPIIN . Phone Number, where practical Shipment Number Description of Goods / Services (CLIN, QTY, Unit Price) Shipping Terms (if included in Contract) Payment Terms (Including Discount , if Offered) Government Contract Number Registered in SAM - Taxpayer ID - Banking Info iRAPT/ WAWF 3/27/2019 Integrity - Service - Innovation Requirements for a Proper Invoice It is important that you type each piece exactly as it exists in your receiving report in the WAWF. h�d�Mk�0��[�C��>��n��Pha�Bql���ZAs����a�. DoD Guidebook for Miscellaneous Payments. If the Vendor is authorized in writing by the DCMA CMO to use the ARP process for shipments, then placing the appropriate ARP indicator in WAWF by the Contractor, renders unnecessary the issuance of a signed ARP statement and no such statement has to be provided to the QAR or enclosed with the shipment. (For example, the document must still be signed in WAWF by the government Acceptor.). WARFIGHTER FIRST. The user will navigate to the WAWF Document Level Report page and enter criteria to retrieve desired data. Maintenance . – Acceptance constitutes acknowledgment that the supplies or services conform with applicable contract quality and quantity requirements. Contains a list of First Line Haul Mode codes and descriptions. Open Houses. Invoice Number. User may click the calendar icon to display a calendar to select the date from. If I do a partial receipt against a shipment, can I send a 2nd receipt against the same shipment, or does it have to be a separate shipment number? Default is N. Select Y if Final Shipment. Site Visits. Enter an Invoice Number, Shipment Number (ex. Some examples of service line items are engineering services, research and development services, training services, and testing services. Ship To Code Click “Next” Note: Routing Codes (DoDAAC) are on page 1 of the base contract. Use the "Bulk Load" tab to quickly enter your RFID tags. The prime contractor may assign separate prefixes when shipments are made from … - Ship To Must contain DFARS 252.232-7003, Electronic Submission of Payment Requests Must contain Invoicing Instructions that instructs the contractor..… - to submit invoices via I-rapt - identifies type of invoice to submit - identifies correct DODAACs to use for invoice submission - shipment number format CoC is only a substitute for inspection. Select the Contract Number Type from the dropdown if applicable. Select Y/N from Final Invoice drop-down. You will be given an opportunity to send additional emails, if required or desired. (4) When a shipment is consigned to an Air Force activity and the shipment includes items of more than one Federal supply class (FSC) or material management code (MMC), prepare a separate WAWF RR or DD Form 250 for items of each of the FSCs or MMCs in the shipment. Government Acceptance 101 • What is Acceptance? Document History Folder. When contract terms provide for use of Certificate of Conformance and shipment is made under these terms. Note: For MOCAS payments, the Shipment Number must contain 3 alpha characters, followed by 4 numbers (e.g. VSM Screen Layout 12 VSM Vendor’s User Guide VSM Screen Layout, Continued . Special Package Marking / Special Handling Requirements. 3. No entries required. NOTE: You can open a document by clicking the Shipment Number or Invoice Number. [the shipment number prefix will have to be changed. SER0001) and Shipment Date (last date of service). The TCN for each shipment unit is unique and not to be duplicated within the Defense Transportation System (DTS) during the life cycle of the TCN construct (see note below). TRANSPORTATION CONTROL NUMBER (TCN) A. We recommend taking the first 3 letters of your company followed by 0001 and incrementingfor Number (TCN) constructed for the shipment unit (see Appendix L, Paragraphs A, C, M, and O for correct SCP TCN construction). Tabs - Header; Addresses; Discounts; Mark For; Comments; Line Item; Pack; Attachments; Misc. DCMA Interns. 5. Service Line Items - Pertain to services on contracts as differentiating from supplies and reflect such information as short description of the service, service completion date, dollar amoutn, etc. Enter unit price ( QTY x Unit Price = Document Total). NOTE: The first 14 positions of MILSTRIP document numbers, the MILSTRIP suffix code in position 15, and their associated TCNs cannot be altered, amended or changed in any way; they are permanent records. Transportation Identification Numbers in Wide Area Workflow (WAWF) 1. Shipment No. %PDF-1.6 %���� WAWF e-mail contains only unclassified information such as the Contract Number, Delivery Order Number, Shipment Number, and/or Invoice Number. Click the Document >> Link to return to page for selecting the type of Document. Contractors with a government contract of any type must be registered in PIEE according to the terms of the contract (you must already have a contract before you can register) in order to submit and correct invoices. Hold Folder. Enter an Invoice Number. The shipment number prefix shall be different for each “Shipped From” address and shall remain constant throughout the life of the contract. 1. The order is completed by adding an invoice number and then transmitting the DD250 and invoice to WAWF. Submission Process-Both CLIN will auto populate in sequential order, enter quantity, then full Unit of Measure (drop down will appear after selection the UofM Code will auto fill with the proper code). �\��`%O�iL�h S$k>E�ަ(�e�jil�̀8v�n�HC���׊i��)l�j���ӧ���N��=������������t}}Y�ea��^�hK�%����_�mq�aݾ�^d�1�s��K{N��Ҝ(�@�?�y��ȳ�%_�y��L^&/�W����ٱ�".����N�_�B\!��jY����|�odO�Ԕ��F^#�����x�. Legal Issues. 1. Click this button to return to the previous page. You can input the contract number or leave blank. Ship From Extension: Field: Enter Ship From/DUNS/DUNS+4 Extension. Shipping Instruction Request (SIR 2.0) reports can be accessed by clicking on Discoverer Reports from the Smart Menu. However, the cognizant Government representative may authorize a single WAWF RR or DD Form 250, listing each of the FSCs … endstream endobj 6137 0 obj <>stream Enter the Serial Shipping Container Code. The shipment number shall consist of three alphabetic characters for each “Shipped From” address. No encryption is required for e-mail traffic. Upcoming Events. Shipment Number. Contact Information. Defense Industry Leaders (DIL) Conference. The VSM Integration collects shipment container dimensions, which are transmitted to VSM in exchange for TCN and Ship-To address data, which is then stored for Mil-Std-129R container labels. WAWF Production Site https://wawf.eb.mil Web-Based Training Site https://wawftraining.eb.mil/ xhtml/unauth/web/wbt/ WbtMainMenu.xhtml WAWF Practice Site https://wawftraining.eb.mil Navy WAWF Assistance Line 1-877-251-WAWF (9293) Navy WAWF Quick References http://acquisition.navy.mil/ content/view/full/99 DISA Ogden Help Desk Certificate of Conformance. Acceptance by a government representative must still occur. Supply Line Items: Pertains to items of supply, as differentiating from services, and reflect such information as stock number, purchase unit, price, noun, procurement quality assurance, acceptance points, etc. The myInvoice system was moved to Wide Area Workflow (WAWF). Anyone familiar with using a browser wi 04/01/2009 20:29 ;� �H� Call the Help Desk: 801-605-7095 Enter your password. Enter a Shipment Number. E-mail is … If a portion of a receipt transaction fails at WAWF (such as a UID item is not in the Registry), will the entire shipment be rejected, or just that UID portion of the shipment? Click on the “History Folder” link. If the receiver closes a Property Transfer Document with only partial receipt and then more items arrive from the same shipment, the receiver can create a Receipt without Shipment Document in WAWF, but cannot re-use the original PIIN (Procurement Instrument Identification Number) / SPIIN (Supplementary Procurement Instrument Identification Number) / Shipment Number combination.
WAWF will not … … W1 - How does the WAWF receipt process handle ship shorts? (ii) Reassign the shipment number of the initial shipment where a “Replacement Shipment” is involved (see … 6136 0 obj <>stream When the Vendor's Invoice Number … Secondary Transportation Tracking Number *. It contains "First page" information such as Shipment Number/Dates, Invoice Number/Dates, and other information required by an "*" in fields listed on your particular document.